1. Inquiry and Negotiation:

Both parties discuss the sugar quantity, specifications, pricing, and other terms. The aim is to reach an agreement that benefits both sides.

2. Buyer Issues Purchase Order:

Once all terms are agreed upon, the buyer sends a formal Purchase Order (PO) to Organic Thai Sugar. This document includes details such as product specifications, quantity, price, delivery terms, and payment terms.

3. We Issue The Proforma Invoice:

Based on the agreed terms, Organic Thai Sugar provides the buyer with a Proforma Invoice. This document outlines the transaction details, including the total payment, product specifications, and payment instructions.

4. Buyer Acceptance:

The buyer reviews the Proforma Invoice and formally accepts it if everything is satisfactory. This acceptance is usually confirmed via email or other official communication.

5. Payment Initiation:

The buyer transfers payment through Telegraphic Transfer (TT). This is an electronic fund transfer from the buyer’s bank to our designated bank account.

6. Document Preparation

After payment confirmation, Organic Thai Sugar begins preparing essential shipping and export documents. These include:

  • Commercial Invoice
  • Packing List
  • Certificate of Origin
  • Any additional documents required by the buyer or for customs clearance

7. Shipment Initiation:

We arrange the shipment, coordinating with carriers to transport the goods by sea, land, or air, depending on the buyer’s preference.

8. Document Submission and Customs Clearance

We submit all required export documents to the buyer for review. These documents are necessary for customs clearance at the destination.

Customs Clearance:
The buyer uses the provided documents to clear the goods at their port. Organic Thai Sugar may assist or work with local agents to streamline the process.

9. Delivery and Finalization

Delivery:
The sugar is delivered to the buyer’s specified location. Organic Thai Sugar ensures the delivery is smooth and that the sugar arrives in excellent condition.

Finalization:
Once the delivery is complete, both parties confirm the successful conclusion of the transaction. Any follow-up or support required after delivery is addressed promptly.

Required Documents:

  • Purchase Order (PO): Issued by the buyer to start the purchase process.
  • Proforma Invoice: Provided by Organic Thai Sugar to outline transaction terms.
  • Commercial Invoice: Details costs and quantities.
  • Packing List: Describes packaging and contents.
  • Certificate of Origin: Confirms the origin of the sugar.
  • Bill of Lading or Air Waybill: Serves as proof of transportation.
  • Payment Confirmation: Proof of Telegraphic Transfer (TT) payment.

By following this guide and ensuring all necessary documents are ready, organicthaisugar.com and the buyer can carry out a seamless and transparent bulk sugar transaction.